The features offered by Intalio|DMS are organized across an eight-step life cycle for digital assets management, from asset capture to system control. This life cycle guarantees the accessibility, integrity, and security of documents across organization boundaries, while enabling a perfectly streamlined workflow for knowledge workers.
Capture & Store
|
 | Desktop Capture Drag & drop documents from desktop to Web browser for quick document capture. |
 | Form Capture Use simple online templates to capture documents while adding critical metadata. |
 | Email Capture Capture email content and attachments with user-defined email folders. |
 | Application Capture Create, edit, and store office documents directly from Microsoft Office. |
Search & Find
|
 | Indexing Index document content and metadata while respecting access control rules. |
 | Tagging Users categorize documents in their own terms. |
 | Full Text Search Search through the content of documents and filter results based on metadata. |
 | Search Templates Design customized views for search results with no coding. |
 | Third Party Connectors Integrate with application-specific search engines. |
View & Edit
|
 | Document Preview Preview over 50 document file formats directly from any Web browser. |
 | Video Streaming Stream video files directly from the server. |
 | Content Annotation Annotate office and multimedia documents without modifying their original files. |
 | Content Relationships Add semantic links between documents for cross-references, or translations. |
 | Rich Text Editor Develop documents online with an intuitive WYSIWYG editor. |
 | Spreadsheet Server Edit spreadsheets from any Web browser. Run formulas and macros on the server. (Spring'11) |
Share & Collaborate
|
 | Collaborative Workspaces Collaborate on documents with team members regardless of location. |
 | Dashboards Give users an overview of all documents that are central to their work. |
 | Discussions Create interactive forums based on documents and their content. |
 | Records Management Manage compliance needs with audit trails, content locking, and access control. |
Process & Review
|
 | Document Life Cycles Qualify each stage of the life cycle of your document, from creation to archive. |
 | Workflow Help content flow through structured or ad-hoc business processes. |
 | Audit Keep a history of all actions performed on documents. |
 | Microsoft SharePoint Integration Ensure consistent access to content from Microsoft SharePoint. |
Publish & Archive
|
 | Web Publishing Share documents with a wider audience through public websites or private portals. |
 | Federated Publishing Centrally control and publish content to remote Intalio|DMS applications and portals. |
 | Virtual Navigation Browse folders by the metadata dimensions most meaningful to your organization. |
 | Notifications Subscribe to notifications on the document updates that affect your work. |
Connect & Integrate
|
 | WebDAV Support Let users access documents directly from their personal computer's file manager. (Spring'11) |
 | JSR-170 Support Integrate with Java-based content repositories. |
 | CMIS Support Integrate with document management systems like Documentum or SharePoint. |
Control & Extend
|
 | Trusted Environment Role based administration and fine grain access control put power where you want it. |
 | Multi-Tenant Architecture Support the needs of multiple organizations from the same infrastructure. |
 | Multiple Deployment Options Deploy in either single-tenant or multi-tenant mode. |
 | Plugin Architecture Customize your deployment with an easy-to-use plugin architecture. |
 | Systems Management Interface Integrate with existing systems management tools and applications. |
 | Language Support Multi-lingual search and separate language analyzers. |
