Medium businesses face unique challenges in managing data and workflows efficiently. Artificial intelligence software companies offer tools to streamline operations, saving time and money.
AI software for small business needs can transform how you handle tasks, from document processing to customer insights.
An Upwork Research claims employees using AI tools see a 40% productivity boost.
This guide helps you choose the right AI software platforms, focusing on practical applications and Intalio’s cognitive services.
Let’s dive in.
Understanding AI Software for Medium-sized Businesses
Scattered workflows slow down medium-sized businesses. AI software tools tackle this by automating tasks and extracting data insights. Machine learning simplifies complex processes.
Intalio AI, including OCR, digitizes documents to streamline operations. This solves issues like manual data entry and lost files.
The same Upwork Research study further states that 25% employees give credit to improvements in the AI tools.
To select the right AI technology software, identify pain points such as inefficient document handling or analytics gaps. The best AI software platforms integrate seamlessly, ensuring cost-effective scalability for growing businesses.
Key Features to Look for in AI Tools
When selecting AI software, start with core capabilities: automation of data capture and analysis, integration with systems, and scalability.
Intalio’s platform embodies the automation of content life cycle management, from the ingestion of documents to the delivery of insights.
Choose growth-driven tools that are seamlessly integrated with your existing tech stack to get the maximum ROI. Here are the key features that you should consider;
Streamlining Document Processing with OCR
Document management is a common pain point for medium-sized businesses. AI tools with OCR can convert scanned files into editable text, saving hours of manual work.
Intalio’s OCR technology captures both Latin and non-Latin languages, like Arabic, with high accuracy. It organizes content into a unified repository for easy access. This reduces errors and speeds up workflows.
Businesses using OCR-enabled AI software report 98-99% accuracy, per a TDWI study.
Enhancing Customer Insights with Entity Extraction
Understanding customer data drives better decisions. AI software tools with entity extraction identify key information, like names or locations, from documents.
Intalio’s platform categorizes and validates extracted data, linking it to databases for deeper insights. This helps teams respond faster to customer needs. For example, extracting details from forms can improve the customer journey.
Choosing tools with strong entity extraction ensures your business turns raw data into actionable strategies without complexity.
Improving Security with Access Controls
Data security is critical for medium-sized businesses handling sensitive information. AI software platforms should include strict access controls to protect data.
Intalio AI uses secure repositories and validation algorithms to safeguard information. Features like face recognition and automatic number plate recognition (ANPR) add layers of security for specific use cases.
An IBM report highlights that businesses with AI security features can save costs of up to $1.9 million.
Prioritize tools that align with compliance needs and protect customer trust.
Integrating AI with Existing Systems
Smooth integration with your tech stack empowers employees. Medium businesses rely on CRMs or ERP systems, making compatibility essential.
Intalio AI connects via APIs, ensuring seamless data flow. For example, speech-to-text integration with a CRM turns voice notes into actionable text, speeding up tasks. This reduces manual work and boosts collaboration.
According to another Upwork study shows 67% of employees trust AI tools than their colleagues.
Evaluating Scalability and Cost
Medium-sized businesses need AI tools that grow with them. Scalable AI software platforms adapt to increasing data volumes without high costs.
Intalio’s adaptive scalability ensures its tools improve as more data is processed. This is ideal for businesses expanding operations.
Cost is another factor; choose tools with clear pricing and no hidden fees.
Transform Your Business with Intalio Workflow
Manual processes slow medium-sized businesses in retail, healthcare, and logistics. AI software automates tasks, optimizes supply chains, and ensures compliance while driving efficiency.
Intalio AI streamlines document processing, secures data, and integrates with CRMs via APIs. This eliminates workflow bottlenecks.
Ready to upscale your business with AI? Connect with our experts today for a quick demo on how we will simplify your operations and help you stay ahead of the competition in 2025.
