what is electronic records management?


Information governance initiatives are becoming increasingly crucial to every organization’s success, especially with the exponential growth of data in its various forms and from numerous sources. Intalio Records Management software provides advanced tools allowing you to manage and govern the entire lifecycle of enterprise records.
Users can manually or automatically declare existing content as a record, it’s then assigned a unique identifier before proceeding through a predetermined lifecycle. Updates or modifications are no longer authorized and special security measures are applied to ensure record authenticity.
With Intalio’s Electronic Records Management System, organizations can centralize their information governance strategies in compliance with external and internal regulations. This will ultimately reduce costs and limit the risks associated with enterprise-wide records management practices.

Records Management System Features

Secure Control and Retention

Apply advanced security procedures and different retention rules on various categories of records to achieve optimal regulatory compliance.

Encrypt your records with Public Key Infrastructure (PKI).
Allow authorized users only to decrypt content when needed.
Preserve a document at any phase of its lifecycle after archival.
Determine the legal, administrative, or historical values of records.
Define custom retention schedules with automatic or manual transitions.

Disposition and Audit Trails

Delete unneeded records automatically from the repository at the end of the lifecycle. Create essential reports to keep track of all procedures.
Set different disposition policies based on time or document condition.
Dispatch alerts to stakeholders using the embedded notifications engine.
Launch a pre-configured disposition process which requires confirmation prior to permanent deletion.
Monitor actions and statuses on stored documents and records throughout their lifecycle.
Benefit from reliable audit trails and reports which include: media used, duplicates on other storage media, and event logs.