According to AIIM international, Information Capture is one of the most vital steps in an organization’s digital transformation strategy. Organizations must focus on how to capture valuable information and how to intelligently manage it to provide business value. Today, a business receives information from various origins, and identifying those origins would enable the business to initiate some predictions on how valuable the information is. As a matter of fact, to drive business growth you need to identify your data resources, business goals and the right technology.
Identifying your Points of Data and Information Collection –
It is of utmost importance to be able to identify where your data comes from, most organizations have similar sources which mainly are:
– Website Visits: each time a consumer enters your website you can track their activity and behavior.
– Web Based Forms: such as a customer filling information to be able to login or download an article.
– Paper Documents: which need to be classified and archived.
– Emails: which are mostly collected from web-based forms.
– Images: which are collected from social media accounts.
– Invoices: which need to be classified and organized in company archives.
Why is it Important to Capture Data –
Data is power. In today’s world you need data to learn more about your customers, where they come from, what their interests are and how you can influence them. These points in data capture can help plan your next business decision, marketing campaign or promotional strategy to ultimately reach business agility. For this it is vital to create a touch point between your business and the consumer in order to collect valuable data
accordingly you must deploy high quality technology that enables your business with tools to identify, capture and classify high volumes of data and transform it into actionable information with the minimum amount of human effort and intervention while maintaining the quality and security around the data.
Intelligent Data Capture: Drive Potential from your Process Entry Points.
Intelligent data capture facilitates how you capture your information and how to get value from it. It can identify, capture, and classify data from paper and electronic documents. Moreover, it is powered by advanced recognition tools which helps extract data from images and use it in the data collection process. Intelligent data capture is also powered by automation which boosts processes through direct identification and classification of files, images, and texts.
This helps your business transform complex pieces of information into insightful and actionable data by combining world class technology.
Inatlio’s Data Capture Tool –
Intalio Capture collects data from multiple devices throughout your organization by connecting information feeders to desktops or network scanners.
With a solution such as this one, you can scan images directly and store the collected content with ease. The embedded Optical Character Recognition (OCR) converts the textual data to machine readable and editable text. In addition, you can create custom capture templates to benefit from Zone OCR and object detection capabilities allowing you to automatically extract the needed information from specific zones or objects in the document.
Remarkable Features –
Our Intalio data capture tool is designed to empower your business with the best technology feature to capture and manage your data. Our product elevates your process by providing capabilities of an advanced computer vision solution with a wide variety of cognitive capturing and smart processing tools. It presents advanced recognition, which enables businesses to recognize, read and interpret standard bar-codes and QR codes. Moreover, it helps you automate the whole capturing process and associate different content to their files automatically.
Other features such as Entity extraction also allow to extract valuable content from texts and automatically store them in predefined categories. Moreover, it enables companies to transform unstructured data into structured and drive key insights. It also helps in all extracting key entities from content such as social media information, paper documents and spreadsheets. This facilitates heavy human tasks such as data identification and collection and delivers better results in less time, effort and minimal error.
Data quality control or validation can also be enabled during the capture process by setting up custom validation rules applied on images or on descriptive information by comparing with existing databases and third-party applications. This is usually conducted through the Line of Business Connectors who help us validate the information extracted again an existing list of invoice numbers, purchase order numbers, employee IDs and others…
Connectors eases business process and document management through a platform that helps organizations with their unmanaged documents and information. These repository connectors such as google drive, and Dropbox providing a platform to create, and share data in an easy way enabling users with powerful tools in an intelligent workspace. Moreover, it enables them to smartly re-use their content interactively with coworkers.
Information is a powerful weapon to equip your business with to ultimately gain your competitive advantage. You need to identify your information resources, the business goals you want to reach from the information and the technology to help you extract value.
Eager to transform your information to actionable data? Reach out to our experts!