Document management, often referred to as Document Management Systems (DMS), shook and shaped businesses. It redefined the way enterprises function in a World where technology has embedded into every detail of our lives. Companies have migrated from paper to digital documentations thanks to the true potential of digitization,the value it adds and the assets it incorporates.
DMS offers some of the most rudimentary functionalities to content management, imposing controls and management capabilities onto documents. Thus, integrating and mastering cutting-edge digital products will make you fall under a new era of business growth and advancement.
However, as DMS has evolved over the years, and as we step into the next generation, there are numerous trends that will soon be adopted while there are others brand new in the DMS World and that we need to keep up on with towards achieving better functionality.
Top trends to make your business grow
Cloud computing nowadays tackles two different matters; it is the ideal mean to deliver enterprise applications and the chosen solution for companies looking to extend their infrastructure or launch new innovations. Cloud based solutions offers you flexibility, agility and scalability like never seen before.
A mobile friendly environment
Accessing documents away from traditional workspace through a variety of online devices including smartphones and tablets has been on the list since a long time. This also resulted in a demand for a user friendly software compatible with the several devices.
AI and natural language understanding
Automation and rapid adoption of AI technologies such as machine learning and natural language processing are heavily making their way. This technology handles unstructured data like texts in everyday language. It could be trained using smaller datasets and necessitates almost no annotation or tagging which could save both cost and time.
A better online security
As the accessibility of documents improved, it brought along certain security weaknesses as a result. Safeguarding content across a network of remote employees will definitely be the next challenge many enterprises will have to deal with in the near future.
As data within a company grows and adapts different shapes, as employees are equipped with several Artificial Intelligence tools, the possibilities to get the most out of data are limitless. Thus, search function evolved beyond being just a tool in the toolbox to being a must yet a key for productivity and an accelerant that enables strategic decision making and provides potential competitive advantages.
Advanced security measures
All these trends might be challenging and may turn choosing a specific DMS into a flimsy process to deal with especially when bringing security to the table. Paper documents floating around and digital records, both generate risk for a company’s confidential information. Risk is also bent when staff make use of internet services that might not been properly examined and thus expose documents to an unintended audience. Hence, resorting to a well-established DMS is mandatory yet a delicate process that requires high calibers. But this does not mean that we deny the prominence of DMS especially in a time where technology became increasingly an enabler of business continuity.
What does Intalio Offer in the new Era of Document Management?
Consequently, Intalio provides top-notch digital solutions that will make better use of your content and let you operate efficiently throughout your entire organization. These advanced solutions will reduce time, effort and cost when dealing with mandatory yet confidential documents within your library.
The future is Digital. Given the latest yet the upcoming trends in DMS as well as the factors that impact its worth, it is supposed that tomorrow would be all about the use of technology for a boring task as the management, storage, and use of documents often is. Combining all of these trends provides a solution to the challenges that companies might face and highlights the role of these platforms in business.
If these trends triggered you, then the next step you need to take is to get in touch with our experts to help you establish the right DMS that fits and covers your enterprise needs and offers you free access to continuity and success!